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Fred Hutchinson Cancer Center
Seattle, WA, United States
4 days ago
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Fred Hutchinson Cancer Center
Seattle, Washington, United States
4 days ago

Description

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   

The Office of Education & Training (OET) at the Fred Hutchinson Cancer Center houses programs that support a multitude of educational levels, including secondary school teachers, high school, undergraduate, and graduate students, postdoctoral fellows, and faculty. Our programs have a strong commitment to increase access and create pathways for those historically excluded from education and careers in scientific research. OET is seeking a full-time Administrative Coordinator to assist with providing effective project and administrative support for OET leadership and programs.

Responsibilities

Administrative and Event Management

  • Under the direction of the Assistant Director of the Office of Education & Training (OET) and the Senior VP of Education, provide administrative support to the Senior VP and other leadership.
  • Provide event and meeting coordination, including scheduling, venue and catering reservations, communication with participants, advertising, and associated logistics.
  • Coordinate preparation and monitoring of budget, maintaining accounting records of grants and institutional accounts, ensuring operation within allocated funds, and interacting with Accounting and Finance.
  • Perform administrative tasks including, processing travel reimbursements, honorariums, and check requests.
  • Manage daily appointment calendars including proactively addressing scheduling issues and conflicts to maximize obligations and ensure adequate time to accommodate any preparatory, travel or other requirements associated with scheduling. Attend meetings on behalf of leadership, as needed.
  • Develop, recommend, and implement policies and procedures related to program administration.

Communications

  • Coordinate development and distribution of materials including a quarterly newsletter, surveys, reports, event flyers, short YouTube videos, and other educational materials.
  • Manage and maintain internal and external program listservs and websites, as well as social media.
  • Serve as a liaison representing OET to other Fred Hutch departments, funding sources, affiliated individuals or institutions, and outside organizations.

Data and Grant Coordination

  • Manage and maintain program database.
  • Coordinate grant preparation materials, producing accompanying reports and non-technical sections, and assembling data, reviewing for accuracy and completion prior to submission.
  • Perform other complex special projects and assignments for OET and programs, as required.

Qualifications

Minimum Qualifications

  • Bachelor’s degree required
  • 6 years of progressively complex administrative/project coordination experience
  • Proficiency with Microsoft Office/Adobe
  • Working knowledge of Excel formulas and functions
  • Experience planning workshops and events
  • Ability to source data from systems and generate customized reports
  • Ability to tailor communications to specific audiences
  • Ability to navigate complex internal systems and departments
  • Basic budgetary knowledge (ability to reconcile, report budget information, etc.)
     

Preferred Qualifications

  • Administrative experience in an educational or research setting
  • Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules
  • Familiarity with webpage and social media design

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.


Job Information

  • Job ID: 65032195
  • Location:
    Seattle, Washington, United States
  • Position Title: Administrative Coordinator II
  • Company Name For Job: Fred Hutchinson Cancer Center
  • Industry: Non-Profit / Charity
  • Job Function: Administrative Assistant
  • Job Type: Full-Time
Seattle , Washington ,

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research ce...

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